The Arizona Department of Veterans’ Services has approved Cochise College to offer veteran education benefits to qualifying veterans. Whether a student is eligible to receive education benefits is based on approval or denial of the Department of Veterans Affairs (DVA) after the student submits an application to the DVA.
The staff members of Veterans’ Affairs are Cochise College employees, who cannot counsel veterans on their benefits. We can assist veteran students with applying for veterans’ educational benefits. Our job is to certify a veteran’s enrollment to the DVA so the veteran can receive his or her educational benefits.
Important: All notifications sent by this office go to your Cochise College email.
All students requesting Veterans Education Benefits have Veterans Administration requirements as well as required school paperwork. Use the Veterans Checklist to ensure all paperwork is submitted. By school policy, we will not send enrollment information to the VA until the student has completed the Veteran’s Prior Training Review and submitted a Semester Benefit Request, which must be submitted each semester.
Satisfactory Academic Progress:
Veterans Prior Training Review:
Visit the U.S. Department of Veterans Affairs. Read about the Post 9/11 bill and other programs.
VA forms on the VONAPP site:
Chapters of education benefits
Chapter 33: Post 9/11
Chapter 30: Regular Service Prior to 9/11
Chapter 35: Survivor Benefits of 100% disabled or killed on active duty service member.
Chapter 1606: Reservist/National Guard
Chapter 1607: Survivor Benefits of 100% disabled or killed on active duty
Students only receive educational benefits while they are attending classes. 12 credits during the semester does not make the student full-time for benefits. If a student takes nine credits in the first 8‐week session and three credits in the second 8‐week session, 12 hours for the semester, he or she would only be full-time for the first 8‐week session, and halftime enrollment beginning the first day of the second 8‐week session.
Rates for all chapters of VA education benefits:
6+ is full-time
4‐5 is three‐quarter time*
3 is halftime
Below 3 is quarter-time and a student will only receive tuition and fees.
* In the second 8‐week session in the spring semester, 4 credits reduces to half time because of spring break.
12+ is fulltime
9‐11 is three‐quarter time
6‐8 is halftime
Below 6 is quarter time and a student will only receive tuition and fees.
To qualify for any BAH payment, Post 9/11 students must be attending at least 51% of full-time. That means in a 16-week semester, the minimum is 7 credits. In an 8-week term, it is 4 credits. Post 9/11 students are paid their rated benefits to the nearest 10th, meaning if their enrollment is at 51% of fulltime, their payment rate will be 60 percent of monthly BAH payment, if qualified.
Ch33 students who are taking online only classes will be paid at half the national average of BAH payments at a 51 percent or more enrollment level times their rated percentage.
Change of enrollment
Report any changes, such as adding classes, dropping classes, changes of your academic major, address changes, and course substitutions, to the Veterans Affairs Office.
Reporting non-punitive grades
Non‐punitive grades are W (Withdrawal), ID (Instructor Drop), RD (Roster Drop) and AU (Audit). The DVA does not pay benefits for non‐punitive grades. Cochise College reports these grades to the DVA when found. Any of these grades could result in a student going into an overpayment with the DVA.
Final “F” Grades
If a student completes the term with all “F” and/or non-punitive grades, the School Certifying Official must determine and report the actual last date of attendance for each course and, if required, terminate the student for unsatisfactory progress. This is applicable only to students that receive all “F” or “W” nonpunitive grades.
No further action will be necessary for those who received an “F” grade based on work completed in the class. If the “F” grade is a result of non-attendance, the VA will be notified of the last date of attendance reported by the instructor and the VA will reduce the student’s units and pay rate effective the date the instructor indicated as the last date of attendance. At Cochise College, any date prior to the last day to drop without academic penalty will be considered as an attendance drop. The last day to drop without academic penalty is generally about a week before finals for the 16-week semester and about three days before the end of an 8-week term. Both dates are printed on the Academic Calendar.
Students do have the opportunity to provide mitigating circumstances — those which directly hinder a student’s pursuit of a course(s) and which are judged to be beyond the student’s control, such as serious illness of the student, serious illness or death of an immediate family member, immediate family or financial obligations, discontinuance of a course by the school — to the VA for their non-attendance. Proof of mitigating circumstances can be turned into the Cochise College VA office. If veteran students do not turn in mitigating circumstances, the VA certifying official will follow VA regulations and automatically report the last date of attendance for the “F” grade as the last official date to drop the course.
If you have received a grade of “F” or “D,” you may repeat a class once and receive benefits for that one class. All “F” grades are subject to review for either attendance “F” or completed “F,” as stated in the policy Final “F” Grades.
Change in education or degree plan.
Once students receiving veterans’ benefits start on a degree plan, they can change degrees by turning in a new degree plan from advising. The student must make an appointment with advising and complete a new degree map from the Veteran’s Prior Training Review. The Veterans Affairs Office cannot certify enrollment for a class that does not fit a degree plan.
All students are responsible for telling the Veterans Office that he or she has registered for classes. Failure to do so will result in no certificate of enrollment sent to the Department of Veterans Affairs, which means students will not receive a monthly stipend, and Post 9/11 students will not have tuition and fees paid to Cochise College nor receive a book stipend. All students using veterans benefits must complete and submit a Semester Benefit Request form each time they want to receive VA educational benefits for classes.
Additional paperwork that may be necessary:
Prior training requirement
Students receiving veterans education benefits at Cochise College must have all prior military and civilian training sent to and evaluated by Cochise College before any certification can be sent to the Department of Veterans Affairs.
The Department of Veterans Affairs (DVA) defines prior credit as:
The amount of credit allowed for previous education, training and experience; including military training and experience. Both the law and the regulations require schools to grant appropriate credit for prior training and experience. The current procedure provides for termination of benefits if the school does not furnish an evaluation of prior credit within two terms (38.U.S.C.3675(b)(2) and 3676(c)(4), and §21.4253(d)(3) and 21.4254(c)(4)). This is Public Law and without having military and civilian training evaluated, and declaring a degree and major, we can send no further certificate of enrollment to the DVA.
It is the student’s responsibility to request official transcripts from all colleges previously attended and have them sent to:
901 North Colombo
Sierra Vista, AZ 85635
Air Force (CCAF Transcripts) is handled as a regular transcript, mailed to Cochise College at 901 N. Colombo Ave., Sierra Vista, AZ 85635
For military training from the Army, Navy, Marines and Coast Guard, visit Joint Service Transcripts (JST) and use the following steps to ensure your transcripts are evaluated.
The VA requires that all students receiving veterans benefits follow a degree plan. Before any request for education benefits can be sent to the VA, all students (except CH 31*) must declare a degree and major through advising and complete the Veteran’s Prior Training Review. Classes taken by a student and used in the maximum credit hour appeal that are not part of the degree map will not be certified for benefits to the VA. There are exceptions for remedial and prerequisite classes.
*CH 31 students must turn in a degree plan that supports their rehabilitation plan when they first apply for benefits at Cochise College.
If you are transferring to Cochise College from another school where you received veteran’s benefits, you are required to submit a Change of Program form (VA Form 22‐1995 for veterans or VA Form 22‐5495 for CH35 recipients) accessed through VONAPP.
Guest students are those receiving VA educational benefits at another school and taking classes at Cochise College that will transfer to a degree at their home (parent) school. Guest students must turn in a Parent School Letter from their home school that lists the classes they are taking here at Cochise College, and that the parent school will accept these classes for full credit. The only classes certified to the VA are the classes listed on the Parent Letter. Guest students must also complete the Semester Benefit Request form and submit it, along with their Parent School Letter, before Cochise College can certify their enrollment to the VA.
All Cochise College students using veterans benefits must complete and submit a Semester Benefit Request form each semester they want to receive VA educational benefits for classes. All students wanting to request VA education benefits must complete the Veteran’s Prior Training Review form before certification of enrollment can be sent to the VA.
Online students complete their applications the same way as traditional students. Online students can mail, fax or email their applications.
GI Bill®” is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at www.benefits.va.gov/gibill.
VA School Certifying Official
(520) 515-5417 or (520) 515-5462
Fax: (520) 515-5304
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